School of Mathematics Collaboration and Center Administrator
University of Minnesota, Twin Cities
Location: Minneapolis, Minnesota
Salary: 66632.36 - 133264.74
Internal Number: 343896
The Collaboration and Center Administrator has responsibility for the strategic planning and implementation of day-to-day operations in the areas of Finance, HR, Facilities, Communications and IT for the Simons Foundation Collaboration on Localization of Waves (WAVE) and the four centers housed within the School of Mathematics: the Institute for Mathematics and its Applications (IMA), the Math Center for Educational Programs (MathCEP) and the Minnesota Center for Financial and Actuarial Mathematics (MCFAM). Note that 50% effort is fully devoted to WAVE and the other 50% is divided between the three math centers, the responsibilities within each role are described below.
Simons Collaboration on Localization of Waves Collaboration Administrator (50%) The Collaboration is composed of 10 Principal Investigators (PIs) and about 60 collaborators, postdoctoral researchers, and students affiliated with eight national and international universities. This portion of the position will work directly under the supervision of Collaboration Director, McKnight Presidential Professor Svitlana Mayborada. Responsibilities include:
Financial and administrative oversight (50%)
Managing the director’s and the PI budget at the UMN and overseeing budgetary and administrative activity at other involved institutions,
Ensuring adherence to Simons Foundation policies and deadlines,
Serving as a liaison between all involved contingencies,
Handling scientific and administrative reporting, publication tracking, data management and storage,
Overall assistance to the Collaboration director and the Collaboration Executive Committee in all administrative aspects of the Collaboration leadership.
Human Resources Management (20%)
Hiring and onboarding of postdoctoral researchers and students,
Monitoring and assisting with immigration/visa processing.
Event Planning (20%)
Planning and organization of scientific meetings (virtual and/or in-person),
Making travel arrangements,
Other Responsibilities (10%)
Managing the Collaboration website and coordination and promotion of the Collaboration endeavors.
For full details of the position, see https://cse.umn.edu/wave/open-positions
Center Administrator for IMA, MathCEP and MCFAM (50%) The center administrator will serve as the primary administrative point of contact with responsibility for the three other centers. The responsibilities include:
Strategic and Operational Management (50%)
Collaborate with Center Directors to execute current and determine future priorities,
Serve as key administrative liaison to department head and administrative director,
Investigate and resolve administrative issues,
Ensure the collection, maintenance and formatting of appropriate data,
Develop and implement center-specific policies and procedures.
Human Resources Management (20%)
Hiring and onboarding of center personnel,
Monitoring and assisting with immigration/visa processing,
Administering the undergraduate and graduate fellowship process depending on the center.
Financial Planning, Management and Reporting (15%)
Serve as a partner to the School of Math Finance Operations team to oversee center finances,
Establish and manage financial procedures and process per specific funding agency requirements,
Coordinate grant and research support.
Event Planning (10%)
Coordinating center-specific events that will vary from orientation, to testing coordination to scientific workshops,
Managing the reimbursement process and other follow up tasks including assessment and evaluation.
Other duties as assigned (5%)
Bachelor’s degree and at least six (6) years of progressively more responsible experience in administration/management.
Work experience to include human resources and financial management in higher education or related complex organizational settings.
Google suite, database, and internet competencies.
Project management experience. Experience researching, interpreting, and applying policies.
Excellent verbal and written communication skills, including the ability to communicate effectively with diverse constituencies. Experience managing multiple complex tasks.
Demonstrated ability to take initiative and work independently.
More than three years of directly related experience.
Experience supporting faculty in a higher education/academic setting.
High degree of professionalism, with excellent interpersonal and problem-solving skills and proven ability to successfully operate within ambiguity.
Experience with complex human resource and organizational issues and ability to maintain confidentiality.
Commitment to working with diverse individuals and groups and being inclusive.
Experience with graduate programs, budget planning and financial resource management.
Experience with the PeopleSoft system, accessing data from various sites and forms, developing reports for end users.
Preparing presentations, human resources/payroll, international visa processes, budget management, event planning and scholarships.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.