STRATEGIC LEGAL PROGRAMS & OPERATIONS CONSULTANT

Location: Oakland
Job ID: 72386
Job Posting

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Position Base: Oakland
Location: UCOP - Franklin Building

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

UC Legal - Office of the General Counsel (UCL) provides legal services to the university, including representation, advice, research and training. We also provide legal opinions to the Board of Regents, administration, faculty, staff and others acting on the university's behalf. We report jointly to the Board of Regents and the president.

POSITION SUMMARY

The Strategic Legal Programs & Operations Consultant supports the management and delivery of strategic legal initiatives under the UC Legal Strategic Plan, and operational projects for UC Legal's Immediate Office of the General Counsel. This role will work side-by-side with leaders for strategic legal initiatives, legal policy and operations, and the Associate Chief of Staff to the General Counsel, to help create processes and practices to enable the delivery of strategic programs, improve the day-to-day efficiency and effectiveness of the legal team, facilitate change, and support various strategic and program communications needs. This is a generalist role that involves managing and supporting projects across the full range of strategic initiatives impacting the legal team, on a variety of matters including strategic planning and operations, key performance indicators and metrics, collaborating on human resources matters, Diversity, Equity & Inclusion (DEI) initiatives, process development and improvement, policy analysis, research, and risk mitigation initiatives. The Strategic Legal Programs & Operations Consultant must be adaptable and able to juggle multiple priorities at any given time, helping to drive and support the successful execution of UC Legal's Strategic Plan, comprised of several cross-functional, complex, long-term projects, conducting and synthesizing research, and preparing communications as needed. They may also receive a variety of other operational assignments time to time and will be adaptable to support such needs as they arise.

Responsibilities

35% Program & Organizational Change Management, Strategy, Delivery & Assessment

• Develop and support comprehensive change management, communications and training strategies to align with organizational needs and objectives internal to UC Legal and across the broad UC Legal base of stakeholders, including leadership, external partners and suppliers. Provide significant influence on identifying and framing systemic organizational issues and formulating approaches for addressing. Advance major organization initiatives through strategic planning and execution.
• Drive implementation of key performance indicators (KPIs) and metrics to assess, measure and report on impact and effectiveness of tools, processes and approaches of change management activity and strategy associated with execution of Strategic Plan initiatives. Regularly evaluate and adjust strategies based on performance data.
• Serve as a knowledge expert on industry trends and best practices.
• Facilitate assessments of various processes to define, recommend, and implement solutions across UC Legal.
• Assist in identifying and implementing tools, templates, and processes to enable new or existing programs to be most effective, specifically in the areas of strategic project management, planning, risk mitigation and workflow efficiency. Manage design, rollout, change management, and training for new tools, templates and processes.
• Apply professional project management concepts and department / unit and Office of the President policies and procedures to manage projects. Provides analysis and status tracking for moderately complex, project-related issues.
• Track project progress from initiation through delivery, including oversight and integration of project, department, and Office of the President communications, interaction with vendors and managing risk. Identify and escalate risks and facilitate resolution among cross-functional project team members / stakeholders.
• Facilitate and coordinate moderate to large project teams or committees, design project plans and schedule and monitor budget and resources. Collaborate with various practice groups across all of UC Legal to develop strong, trusted working relationships, build awareness, and increase overall competencies in data analytics, metrics management, strategic project management and legal risk mitigation.

30% Operations/Research/Analysis

• Review, analyze, draft and revise a variety of documents including policies, delegations of authority, powers of attorney, annual report, progress reports, program proposals, talking points, legal documents, correspondence, and presentations, for various internal and external audiences.
• Gather, assemble and analyze data and various types of information to support UC Legal program development and reporting needs and present data to team, in support of various audiences including UC Regents, Office of the President, internal client groups, and UC Legal leadership team and UC Legal locally and systemwide.
• Translate data and information into various formats to help UC Legal leadership make decisions and communicate with program stakeholders and constituents. Serve as an active thought partner in planning discussions and provide commentary and/or recommendations to support UC Legal work product and program development.
• Serve as a generalist resource on a variety of legal operations matters, identifying solutions to issues involving people, policy, or process within UC Legal.

25% Strategic Communications

• Draft strategic communications for various audiences, using their understanding of UC Legal's programs and initiatives in location-wide and systemwide matters. Ensure consistent team coordination with other UC and UC Office of the President communication initiatives, ensuring compliance with all University policies, branding and best practices.
• Support UC Legal leadership in communicating key initiatives and delivering organization messaging in a strategic and impactful way. Develop and implement strategic communication plans, tools and processes to motivate and engage colleagues and stakeholders and achieve objectives and meet organizational goals. Ensure consistent messaging across all channels for a cohesive organizational image.
• Identify gaps and synergies in training and communication activities, proactively resolving resource allocation issues to meet organizational needs.

10% Other duties and special projects as assigned in support of the strategic legal initiatives and operational projects for UC Legal's Immediate Office of the General Counsel.

Experience

• Minimum of 8 years of relevant working experience required.

Required Qualifications

Project & Program Management Skills

• Demonstrated strong analytical, problem-solving, project planning and implementation skills
• Experience developing forms, processes, and policies
• Ability to move organizational programs forward by developing and maintaining tools and communications as needed to gain and maintain support from stakeholders
• Ability to work with multiple data sets in order to make informed recommendations; experience with business intelligence tools

Organizational Change Management Skills

• Demonstrated knowledge of organizational theory and ability to translate into practice.
• Large-scale influence-driven organizational change management experience.
• Ability to navigate complex organizational structures, influence stakeholder decision making and drive collaboration.
• Successful delivery of organizational change via cross-functional collaboration.

Interpersonal & Communication Skills

• Ability to exercise good judgment and discretion on confidential, sensitive matters; Able to motivate and energize teams, foster collaboration, and leverage skills in conflict management techniques.
• Highly skilled in developing presentation materials, meeting facilitation, consulting and relationship building.
• Strong communication skills and demonstrated examples of delivery against projects requiring broad stakeholder alignment and communication needs.
• Ability to manage competing priorities, thrive in a fast-paced environment, and successfully manage multiple deadlines

Technical & Data Skills

• Tech savvy and versatile with advanced proficiency in MS Office Suite, particularly PowerPoint, Excel, Sharepoint, and Project applications, and other office applications such as Visio, Smartsheet, Canva, and Box to manage complex, cross-functional initiatives and communicate with a variety of audiences
• Ability to review and analyze data and draw inferences and conclusions and develop metrics, key risk and performance indicators, and identify patterns and trends

Preferred Qualifications

• Relevant work experience in one or more of the following organizations: higher education, in-house legal department, health care, or public entity.
• Program Management experience in an enterprise level program management office setting, advising on strategic project delivery issues and building processes to enable effective executive oversight.
• Working knowledge of legal department applications such as NetDocs, matter management applications, CounselLink, and legal research tools

Education

• Bachelor's degree in related area and / or equivalent experience / training required
• Advanced degree, such as JD, MBA etc highly desirable.

Licenses and Certifications

• Relevant professional certification such as PMP, CSM, PMI-ACP, Six Sigma, or BPM preferred

Travel Requirements
10% Occasional travel to campus locations and/or conferences.



SPECIAL CONDITIONS

The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on a regular basis. Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays ('anchor days').

SALARY AND BENEFITS

Job Title: Organizational Consultant 4
Job Code: 000562
Salary Grade: Grade 25
Payscale: $140,000 - $158,500, commensurate with experience

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is September 19, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.



To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucop/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=72386&PostingSeq=1&SiteId=19〈uageCd=ENG&FOCUS=Applicant







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